The election of the2019-2020 NCJCL State Officers will occur at the upcoming NCJCL State Convention on April 5-6, 2019. If you are interested in running for office, please carefully read all the information below and follow the procedures below for filing for office.
HIGHLIGHTS OF ELECTION POLICY:
A chapter may nominate one candidate each year for any of the seven elected offices which were not held by a member of their chapter the previous year.
Current officers may run for a different office for the year following their current term.
A current officer may not run for the same office in consecutive years unless a State of Emergency is declared with no candidates coming forward during the State of Emergency period.
There is a $40.00 limit on campaign expenses. Campaigning of any kind may not begin until after the General Assembly on Friday night of State Convention. Any campaigning before the general assembly via any platform (including social media such as Snapchat, Instagram, Twitter, etc.) will result in disqualification.
All candidates must have attended at least one NCJCL State Convention and must be able to complete their term of office while still enrolled in school and in a Classics course. If the candidate has already taken all the Latin/Classics courses offered at his/her school, then it is permitted to not be enrolled in a Classics course.
Deadlines for the Election process:
Friday, March 15, 2019: Deadline for submitting candidacy forms and filing for office
Sunday, March 31, 2019: State of Emergency deadline
April 5-6, 2019: Election at State Convention
FILING FOR CANDIDACY AS AN NCJCL STATE OFFICER:
Please fill out this Google form to file for candidacy. Print out the attached signature form and upload it to the Google form. This Google form must be submittedby March 15, 2019. This deadline will be strictly enforced, so please make sure that the form is submitted by this date (unless you are filing . If forms are submitted after this deadline, your student will not be considered as a candidate. I also need you to email me, Harper de Andrade (email@example.com), with your name, school, office for which you are running, and a short biography stating your qualifications and reasons for running by this same deadline – March 15, 2019.
Please be aware that candidates must meet on Friday evening, April 5th, at the NCJCL State Convention to turn in campaign receipts and a copy of their 3-minute MAX speech. N.B. A maximum speech of three minutes will be given at General Assembly on Friday night.
Candidates must be present at the “Meet the Candidates” meeting on Saturday of Convention to answer questions from the Parliamentarian and the audienceat State Convention. Failure of a candidate to attend this meeting or arriving more than 10 minutes late will result in disqualification from the election.
Remember that candidates, if elected as state officers, will become voting members of the NCJCL Executive Board. Officers must attend 4 yearly Executive Board meetings occurring in May, September, January and March, as well as the NCJCL Fall Forum and State Convention. Sponsors are also required to attend these meetings. The quarterly board meetings are held in various locations across the state. Lastly, certain officers must attend the National Convention at North Dakota State University in Fargo, North Dakota from July 26 to July 31, 2019. Last year, the President, 2nd Vice-President, Parliamentarian, and Historian received full financial packets for National Convention due to their requirement to attend. All other officers received payment for half of their National Convention packet and are highly encouraged to attend.
Please note that if your school wins the publicity, website, or scrapbook contests, your chapter will have the opportunity to fill the position of Publicity Officer, Technology Coordinator, and Historian respectively on the NCJCL Board. Please make an effort to enter these three pre-convention contests so that your school may have an officer on the board. Please have a student in mind to hold these offices, so that they may be inducted at the Closing Ceremony.
Each chapter must send 2 voting delegates to the “Meet the Candidates” meeting on Saturday afternoon. After conferring with their classmates, the delegates will cast their 2 votes from their chapter.
STATE OF EMERGENCY:
Should a State of Emergency (when no candidates have filed for a particular office before the deadline) occur, sponsors will have the opportunity to file a prospective candidate for that office. Please note that sponsors may still only file one candidate per office and a total of 3 candidates per chapter overall by the State of Emergency deadline. As an NCJCL Officer, you learn patience, teamwork, and develop close relationships with your fellow board members. You have the opportunity to develop leadership skills and give back to this eccentric organization. I can certainly testify to having had the opportunity to take part in a truly rewarding experience. If you have any questions at all, please don't hesitate to contact me. Please encourage your students to run for an office this year and serve the NCJCL! Additional information and forms can be found below.